Virtual meetings may even require more privacy and boundaries than in-person meetings, because they rely so heavily on connectivity, so you want to make sure you’re doing everything you can to keep the space interruption-free.ħ. Your thirst will thank you, especially if you’re the host.Ĭoworkers are great and all, but not when they barge into your office inviting you to happy hour in the middle of your meeting. Grab glasses or bottles for everyone joining you in your remote-meeting location. Ok, maybe this goes in the obvious category, but it’s easy to forget basic needs when you’re focused on preparing your presentation. We even do a practice round testing equipment and platforms connecting to each other’s offices! Test-run at Proxyclick before the meeting: Does the camera work? This is a big one! At least a day before the meeting, test the wifi connectivity, speakers, cables, sound, lighting and platforms to be used to make sure things are working properly. How can you make this outline work for your team’s remote meetings? Make note of shared perspectives and feedback In addition to a timeline breakdown of key meeting points and topics, include any physical materials, documents or links that will be shared or viewed during the meeting.Īt Proxyclick, once a month we host our virtual team meeting, or Snapshot Meeting as we call it, sending out a simple and straightforward idea and agenda breakdown beforehand. No one likes to feel unprepared, so as soon as you can – send a meeting agenda to everyone included. Send out a meeting agenda before the meeting Some people are more comfortable without a camera involved, so take that into consideration.ģ. On the other hand, make sure your attendees know what to expect if you’re hosting. Confidence is key, so know what you’re getting into.
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This might impact your decisions on what to wear or how formal to dress. Know what’s expected in your capacity to show up, especially if you’re not hosting the meeting. Know ahead of time if the meeting will include video or be audio-only
#WILL NEXT MEETING SOON IT OBVIOUS FREE#
Many are free and include video and audio options, so do your homework beforehand to determine the best platform for your meeting.Ģ. There are lots of reliable online platforms to host remote meetings – including: Skype, GoToMeeting, UberConference, Zoom, and Google Hangouts and more ( is one of our most frequently used choices!). Here are our top obvious (and not-so-obvious) tips to running one successfully: So how do you do this? And more importantly, how do you host a virtual meeting with ease that yields the best possible results? We’ve done the legwork, and have taken note of the small, big and everything-in-between things that make or break remote meetings. These meetings give a sense of facetime and quality time, even when teammates are miles apart, so you want to make sure they are set up for success. Our designated virtual meeting roomĮstablishing meaningful remote meetings with teammates and colleagues working virtually adds a human touch to this kind of collaboration, and connecting with confidence is important on the occasions you can’t meet in person. We like to ensure that each interaction is meaningful and creates a real sense of connectivity and we want to share with you what we’ve learned. With a global customer base, at Proxyclick we rely on making remote meetings as personal as possible. The benefits are clear, as virtual meetings allow for uninterrupted workdays, eliminate travel costs and reduce carbon footprints.
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Thanks to readily available wifi and a plethora of platforms, connecting cities, people and time zones has never been easier. Virtual office meetings are no longer the way of the future – they’re the way of the now.